For inspiring meetings

Things to consider when booking a conference

For those of you who want a thoughtful and memorable conference experience, we have created a checklist - to include all the important elements when booking.

Aims and objectives

What is the purpose of the meeting? Is it strategic planning, skills development or an inspiring kickoff?
What feeling do you want participants to take away from the conference?

Dates and arrangements

Which dates and times are relevant?
Plan enough time for breaks, networking and conference activities.
A day conference or an overnight conference - what's best for you?

Participants

How many people will participate?
Do you need to take into account special needs, such as food preferences or accessibility?

Conference facilities and accommodation

Location preferences - do you want to be close to Stockholm or do you prefer a conference center close to nature?
Will participants be staying overnight? Double room or single room?
Do you need help arranging transportation?

Furnishings and premises

Which seating is best - boardroom, U-table, cinema seating or round tables?
Do you need group rooms or extra meeting rooms?

Technology and hybrid meetings

What technical equipment is needed? Projector, sound system or video conferencing equipment?
Will any participants connect digitally? Do you need hybrid meeting or live streaming capabilities?

Speakers and activities

Do you want an external speaker, moderator or inspirer?
Do you want to include a team building activity to strengthen team spirit?
Do you need a closing activity, like a wine tasting or dinner?

Budget and quote

Is there a cost ceiling for the conference?
Is it important to include full board in the conference package?
Do you need a quote on conference venue, accommodation and activities?

Gripsholm Castle seen from Gripsholm Värdshus

The Conference Guide

Find all our guides and conference tips here

Planning a kickoff, a workshop or an important conference? In our Conference Guide, we have gathered valuable insights and practical tips to help you create inspiring meetings. Whether you're looking for advice on planning, activities or effective meeting strategies, you'll find everything you need here.

Go to the conference guide

Do you need help?

By clearly defining your needs from the outset, we can develop the best solution for your conference. Whether you're planning a kickoff, workshop or business meeting, we'll help you create an inspiring and productive meeting experience.

0159-347 50 info@gripsholmsvardshus.se Kyrkogatan 1, 647 30 Mariefred

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