For inspiring meetings

10 valuable conference tips

To plan and implement a successful conference.

1. Start planning on time and choose the right environment

A well-planned conference requires forward planning. Book well in advance to secure a conference venue and environment that suits your purpose.

2. think through the journey and logistics

Plan transportation so that all participants can easily get to the venue. Our facilities are close to Stockholm, but secluded enough to create an exclusive experience.

3. Customize for participants

Take into account special diets, allergies and accessibility needs. Make sure everyone feels seen and welcome.

4. Create a good start and rhythm for the day

Allow for a gentle introduction - perhaps start with a cup of coffee and sandwich - and plan for regular breaks for refreshments and recovery to keep your energy up.

5. Offer well-prepared and energizing food

Food is more than just fuel - it's part of the experience. Our kitchens serve flavorful dishes made with locally sourced ingredients that fuel both body and mind.

6. Have a clear agenda - but leave room for the unexpected

Communicate the schedule in advance, but dare to let go of the structure sometimes. Spontaneous conversations and reflection add depth to the meeting.

7. Vary the content with interactivity and team building

Mix lectures with workshops or community-building activities - a historical tour, a creative challenge or wine tasting in the cellar.

8. Use the environment - both inside and outside

Take advantage of the character of the place. Hold meetings in historic rooms, take breaks by the water or end the day with a drink in the evening sun.

9. Making memories together

Preface your conference, kickoff or workshop with pictures. A joint summary can strengthen team spirit and create a positive follow-up.

10. End with reflection and follow-up

Gather feedback, summarize lessons learned and take forward what worked. A successful conference lives on long after the last meeting.

Do you need help?

Let us create a conference where history, modern comfort and results meet.
Whether you are planning an overnight conference, a team building or a strategic board meeting, we will help you find the perfect solution.
Contact us to book an inspiring conference experience in one of our unique facilities in Sörmland!

Gripsholm Castle seen from Gripsholm Värdshus

The Conference Guide

Find all our guides and conference tips here

Planning a kickoff, a workshop or an important conference? In our Conference Guide, we have gathered valuable insights and practical tips to help you create inspiring meetings. Whether you're looking for advice on planning, activities or effective meeting strategies, you'll find everything you need here.

Go to the conference guide

Do you need help?

Whether you are looking for an intimate board conference or a grand kickoff, Gripsholms Värdshus offers a unique environment for your meeting.

Contact us for a customized quote and let us take care of your next conference!

0159-347 50 info@gripsholmsvardshus.se Kyrkogatan 1, 647 30 Mariefred

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